Director of Alumni Relations

Vermont Law School
Published
May 13, 2020
Location
South Royalton, VT
Job Type
 

Description

Description: Position Overview:

The Director of Alumni Relations is responsible for developing and implementing a comprehensive engagement program designed to provide meaningful opportunities for volunteerism, service, personal and professional development, and events and programs for alumni to enhance loyalty, dedication, and support for Vermont Law School.

The Director of Alumni Relations oversees the planning and execution of alumni activities in targeted regions across the country and internationally to enhance alumni engagement and cultivate connections.

The Director of Alumni Relations develops and maintains cooperative and collaborative relationships and programs with Admissions, Career Services, Student Affairs, President's Office, and academic departments.

Essential Functions:

Alumni Relations:

  • Provide vision, leadership, and oversight to the Office of Alumni Relations, the VLS Alumni Association board of directors and its committees.
  • Develops and implements an annual Alumni Relations Plan that clearly identifies goals, strategies to achieve goal, benchmarks, and measurable objectives.
  • Engage alumni through consistent and positive communication using electronic, print, and social media, exceptional customer service, and meaningful opportunities for volunteerism, service, professional development (including CLEs), and through events and programs.
  • Develop and manage an effective volunteer management system that supports the objective of engaging alumni in meaningful volunteer opportunities and serving as a source for alumni talent and resources for students, faculty, and staff.
  • Create and execute plans and activities for alumni affinity groups. Identifies and cultivates volunteer leadership, develops strategies for the success of each group, and supports their events and activities.
  • Create regional presence in highly populated alumni regions to increase alumni engagement and support and support them in their efforts.
  • Establish annual SMART goals in concert with the Vice President for Alumni Relations and Development.
  • Work with the Assistant Director of Data Operations and Annual Fund Manager to ensure alumni records are current in order to locate and connect with them.
  • In collaboration with the Communications Manager, prepare, edit, and disseminate regular correspondence to alumni through email blasts, alumni web pages, and alumni publications.
  • Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses. Conduct yearly analysis of the effectiveness of activities, operations, and practices to determine if resources are being used both effectively and efficiently.
  • Work collaboratively with OARD team members on diverse projects, providing support and input to support team initiatives while promoting alumni engagement, process improvement, and integrity
  • Manage relationships and coordinates operations with event vendors around the world.
  • Meet the needs of all constituencies during Homecoming/Reunion by planning and executing all activities and event logistics for alumni, students, faculty, staff, and the community, including the annual golf tournament.
  • Serve as contributing editor of Alumni Magazines Loquitur and Inside/Out.
  • Coordinate and manage all activates of the Alumni Association Board of Directors, supporting committees, managing elections, awards, and creating pathways for participation with alumni, students, and other departments.
  • Manage Mentoring program in collaboration with the Office of Career Services, regularly recruiting alumni mentors and matching current students and alumni with alumni mentors around the world.
  • Oversee and upload vlsConnect job postings from alumni and career services.
  • Collaborate with Communications Manager on collecting and organizing class notes for Alumni Magazines.
  • Manage and order swag supply for alumni events and volunteer and donor gifts.
  • Manage ordering office supplies.
  • Manage alumni inbox and voicemail and respond to all alumni inquiries within 48 hours or less.
  • Manage and update alumni events calendar on vlsConnect, uploading event registration forms, processing event requests, and managing event emails to participants.
  • Organize annual events including but not limited to Alumni Association board meetings, Lex Pro Urbe, Energy Symposium, Diversity Brunch, Gayla Alumni Panel, Boston Red Sox game, Regional Holiday Parties, Student Leaders luncheon with VLSAA Board, PIELC Conference reception, DC Rooftop Reception, Alumni Weekend and Golf Tournament.
  • Coordinate alumni e-introductions with Admissions for prospective and admitted students.
  • Coordinate and execute Class Elections for graduating class.
  • Other duties as assigned.

Management:

  • Develops and maintains collaborative relationships and programs with VLS departments, including the President's office, Admissions, Career Services, Student Affairs, the ELC and Development.
  • Manages funds by planning, developing and exercising approval authority for expenditures for Reunion/Homecoming as well as OARD expenses <$1,000.
  • Supervise work-study student to allow them to excel and grow, and assist with supervising work-study employees.
  • Serve as senior member of OARD team, providing input and direction to the Vice President on a regular basis.

. Requirements: Education, Skills and Experience:

  • Bachelor's degree and 3-5 years of fundraising and/or communications experience, or the equivalent, is highly preferred
  • CRM database experience, Raiser's Edge preferred
  • Must have strong written and verbal skills, with the ability to present information clearly and effectively
  • Must have strong organizational skills and high attention to detail
  • Ability to represent VLS and interact effectively with a wide variety of individuals and organizations within and outside VLS Ability to use discretion in handling confidential information
  • Collaborative team player

Physical Requirements:

  • 85% Computer-related work
  • Primary work is done sitting and/or standing at a desk
  • Work at events may require the ability to traverse uneven terrain
  • Ability to work outside in a variety of weather conditions, including seasonally hot or cold temperatures
  • Repetitive motion (keyboard, mouse, etc.)

Mental Requirements:

  • Ability to prioritize multiple tasks and deadlines and reorganize under pressure
  • Ability to work independently and within a team
  • Ability to manage the pressure of multiple deadlines

Note: All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Vermont Law School is committed to a diverse and equitable application and employment environment for all qualified candidates. Please contact jobs@vermontlaw.edu for reasonable accommodations with your application. Continued employment with Vermont Law School remains on an at-will basis. PM20 PI120230328

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